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How to find office space in Arlington VA

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Finding office space in Arlington VA can be as difficult as finding an apartment. It’s challenging to manage the various complexities of commercial real estate. Mistakes can lead to being taken advantage of by a broker or landlord. With so many different types of property on the market and the complexity of negotiating, you need to be sure you’re making the best decision for your employees and your organization. The office is more than four walls and a ceiling. This is a place for your employees to interact, network, and grow. To assist you throughout the process, we’ve put together this complete guide on how to find office space to rent.

Begin your search for office space in Arlington VA as soon as possible

Finding new office space can take longer than you think—two to eight months on average for individuals with specialized requirements. Where your search falls inside that range is determined mainly by three factors:

  • the need for offices in the area you want to work in
  • the rental prices of the buildings you are considering
  • your space demands

There are other time commitments to consider besides the search for office space. For example, you may need to renovate your new room, which can extend the timeline by days, weeks, or even months. This depends on your build-out needs and goals. Additionally, you must find office movers Northern Virginia with an excellent reputation to ensure a seamless move.

It is critical that the new office in Arlington VA space not become overloaded
Workspaces aren’t one-size-fits-all, so figure out what kind of space will best meet your company’s demands

Determine your office needs

The first step in selecting an office for your company is to define your company’s and its personnel’s demands. Determine how much space you need, your budget, and the office space required. Before searching for and viewing suitable office locations and reputable moving companies Arlington VA, consider your parking needs, office layout, and potential company expansion. The most apparent considerations will be the number of employees and the available budget.

Estimate office space requirements

For private companies, office space is often estimated by multiplying the number of employees you have or anticipate having by the amount of space required per employee. One hundred fifty square feet is the norm, although you can be more economical or expansive. Consider the number of private offices and conference rooms required, as well as whether a kitchen is needed. Expect to add around 250 square feet per office, 500 square feet per conference room, and 200 square feet per kitchen.

In general, estimate the square feet per employee (multiplied by the total number of existing employees.  Add 30% to account for standard equipment, and we advise using a packing service Northern Virginia for relocation. It can be pretty beneficial because you may take care of much more crucial issues while the furnishings are being put together.

Three colleagues work together in front of laptop computers
A well-designed space can have an impact on the efficiency of your business team

Determine location requirements for new office space in Arlington VA

Your new office space should also be in a handy location for staff, clients, and suppliers. Consider how easily each potential office is accessible by main roads and public transportation. Before finalizing a lease, ensure that the new office is close to your target customer and any firms you work with or rely on daily. If you run a business where clients frequently visit your office, it should be close to your main clientele. The accessibility of your office will be determined by its closeness to major highways and public transportation.

Estimate your budget and determine the average price per square foot

Create a budget for your office based on average area rental expenses, space and service requirements, and financial limits. Determine your optimum budget by multiplying the average local price per square foot by the distance your company needs. Then, include maintenance and electricity expenditures and a review of your financial records to create a realistic budget. For example, the Arlington office price per square foot in 2022 is $44. Next, consider the type of office building you want and its location, and multiply it by your preferred amount of space based on an assessment of your company’s needs.

Set of white wooden table and chair
You must have a meeting room in the new office space in Arlington VA

Shared office space vs. conventional lease

Shared coworking spaces are quickly becoming the preferred option for organizations seeking flexibility, particularly in economic instability. Workplace requirements are changing, and you need a workplace that can adapt.

While a standard office lease may provide long-term cost savings, tenants may find themselves bound into multiyear leases and unable to respond to changing business needs. In addition, lease expiration can sometimes result in an unexpected rent increase.

Visit an office space in Arlington VA, before renting it

Narrow your options to the most promising office spaces that suit your criteria. Gather background information and book tours with the listing agent. Before each trip, research security features, the age of building mechanicals, and utilities to become acquainted with the property. When you visit, keep an eye out for nearby communities, parking availability, and other vital amenities for employees and clients. Your broker will accompany you to each walkthrough to ensure that all your questions and concerns are answered. If you decide to lease an office without the assistance of a broker, you must contact the listing agents to schedule tours and walk-throughs on your own.

Be patient and consider your needs carefully

Before renting an office, you should be aware of your company’s demands, finances, and expansion goals. We advise working with a certified commercial broker to find properties, plan walkthroughs, and negotiate. When the time comes to relocate, you will undoubtedly require the assistance of professional movers such as Helix Moving and Storage Northern Virginia. Use these steps to guide you through finding new office space in Arlington VA.


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Frequently Asked Questions

How do you calculate the hours for my move?

The clock starts when our movers leave our dispatch facility. Time will end once move is complete at client designated destination. Time cannot be ended with furniture left in our vehicles.

Is there a credit card or deposit required to reserve a moving date?

Yes, some credit card information is indeed required. The reasoning of course is that once we have reserved that time slot for a certain mover, we are no longer able to schedule any other clients for that time. The reasoning is to ensure the company and the client. We understand that things happen that can not possibly be accounted for. We are flexible and more than willing to work with you. Though as a moving company, our jobs are obviously appointment based. So therefore had to implement a little bit of job security. All you need is a two days notice, otherwise there will be a fee.

How do you ensure the safety of my belongings?

Our movers will arrive in one of our trucks, fully stocked with the highest quality professional materials. We have a systematic way of treating each piece of furniture prior to moving it. This includes disassembly, padding and wrapping the furniture for protection. These procedures are also a stipulation of insurance coverage. Protection of furniture is mandatory.

What are your cancellation policies?

We do have a 48-hour cancellation policy. There will be a $50 fee for any violations. All we ask is for two days notice. We depend upon our scheduled reservations for our lively hood. We hope you understand.

What methods of payment do we accept?

We accept credit cards (Visa, Master Card, Discover, American Express). We also accept: – Cash – Cashier’s checks – Postal money order

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