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Step-by-step office moving checklist

Moving done

Moving an office requires a different organization than moving your home or apartment. There needs to be a clear plan and a perfect office moving checklist. That’s what we are here to talk about. If you follow Helix Moving and Storage Northern Virginia’s advice for your office relocation, you will experience a very smooth relocation. Let’s see what the best way to move your office is and what are the ultimate steps.

Let everyone know you are moving

Before going into actual moving advice, let’s talk about communication. Once you have settled the date for your commercial move and are ready to execute it, it’s essential to make everyone aware. The first thing you want to do is have a meeting with your partners, stakeholders, and employees. They need to be familiar with the plan and work accordingly. If your business is related to customer service, you need to notify all your clients that your office is moving. This will also give them more understanding in case something uncalled for happens during the move.

You might want to add “calling people” to your office moving checklist. Certain parties need to be informed about this in advance. This list contains, but it’s not limited to:

  • Insurance companies you work with
  • Your office’s Internet service provider
  • Banks and financial institutions
  • Food services you might use
  • Stationery services

These are just some people who should know about your new address. Office movers Northern Virginia encourage you to add anyone you think is essential to your business to the list. Talk with them, and update them on why you’re moving and how it’s going so far.

Make a plan for your move

This is more complicated than it sounds. Creating a perfect schedule for the move with deadlines, things that need to be established, and everything else can be exhausting. That’s why taking enough time to make your plan is essential. You must analyze your new location and ensure it meets your IT needs and goals. This way, once you arrive and are ready to settle, there are no nasty surprises. This plan also involves a budget.

It’s essential to calculate how much money will need to be put into this move. Are you hiring movers? Are you using their packing services? How much stuff is there to move? All these need to be answered so you can put together a budget. Then, you can choose for us to pack, move, and even rent storage Northern Virginia. Finally, we can pack and move everything so you can focus on the abovementioned things.

Office table with boxes and other items
Making a plan for your office move is among the first things to do.

Packing is essential on the office moving checklist

When communicating and planning are done, what you need to start doing is packing. Now, the best thing you can do is use the services of your local movers Northern Virginia and save time. But, if you want to do this yourself just for the clarity and knowing where everything is exactly, here are some things you can start with:

  • Go through your documents and remove the ones that are not important anymore
  • Label file boxes properly
  • Backup anything that is online or on the PCs
  • Unplug and pack electronics
  • Pack the furniture (this is where the help of professional movers will make a huge difference)

There are a lot of details that go into each one of these things. However, you can decide how you want them done. It’s just important that they are done enough before the moving date.

A man packing his office supplies
Packing is one of the essential things on the office moving checklist.

Hire the right movers

Since there are a lot of electronics and valuable items involved in this move, hiring a reliable moving company is the smartest choice. Among other local moving companies Northern Virginia is home to Helix Moving and Storage. A company that’s been in business for a long time can make your move enjoyable. A team of movers skilled in commercial activities, and business relocation will handle everything from A to Z.

This is an excellent opportunity for you to take care of communication and other tasks while movers handle the relocation. Always check the reviews and feedback about a moving company before hiring them to move your office. Unskilled and unprofessional movers can cause much damage and even business losses for you.

The most important on the office moving checklist – make a move!

Now that all the preparation is done, it’s time for the actual move. They are dealing with the items if you have hired professional movers for your office relocation. What you can do in the meanwhile is check on the Internet/Wi-Fi access, arrange for the installation of new IT systems, plan an office warming party for everyone, etc. You will have enough time to ensure everything is okay because a reliable team of movers is assisting you.

Office warming party is on the office moving checklist
You can take time to plan a fun office warming party.

Together with your employees and essential partners, you should celebrate the move. This can be done by organizing a fun office warming party where you can even have a small tour of the new space for everyone and make sure everyone feels at home.

Settling in is the last on your office moving checklist

Take time to place desks, printers, phones, and everything else. Make sure the new office is comfortable for everyone. Create an excellent working atmosphere by adding some plants and colorful artwork. Once everything is over, it’s time to go back to normal. There will be enough catching up with work that everyone will have to do. It’s good to catch up quickly, but don’t put pressure on yourself or your team. If the move is smooth and everything is in place, you have time to focus on work.

Applying some, if not all, of the tips from this article and making your own office moving checklist, you will move effortlessly and without too much stress. Make sure you start planning on time and hire the best movers you can find out there. Helix Moving and Storage wishes you the best of luck and a lot of good business.


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Frequently Asked Questions

How do you calculate the hours for my move?

The clock starts when our movers leave our dispatch facility. Time will end once move is complete at client designated destination. Time cannot be ended with furniture left in our vehicles.

Is there a credit card or deposit required to reserve a moving date?

Yes, some credit card information is indeed required. The reasoning of course is that once we have reserved that time slot for a certain mover, we are no longer able to schedule any other clients for that time. The reasoning is to ensure the company and the client. We understand that things happen that can not possibly be accounted for. We are flexible and more than willing to work with you. Though as a moving company, our jobs are obviously appointment based. So therefore had to implement a little bit of job security. All you need is a two days notice, otherwise there will be a fee.

How do you ensure the safety of my belongings?

Our movers will arrive in one of our trucks, fully stocked with the highest quality professional materials. We have a systematic way of treating each piece of furniture prior to moving it. This includes disassembly, padding and wrapping the furniture for protection. These procedures are also a stipulation of insurance coverage. Protection of furniture is mandatory.

What are your cancellation policies?

We do have a 48-hour cancellation policy. There will be a $50 fee for any violations. All we ask is for two days notice. We depend upon our scheduled reservations for our lively hood. We hope you understand.

What methods of payment do we accept?

We accept credit cards (Visa, Master Card, Discover, American Express). We also accept: – Cash – Cashier’s checks – Postal money order

How it Works

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